> For the complete documentation index, see [llms.txt](https://learn.spexi.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://learn.spexi.com/spexi-world-viewer/administration/role-based-access-guide.md).

# Role-based access guide

This guide explains how to manage team roles within the platform to control access and permissions effectively.

## Understanding user roles

Roles determine the level of access and permissions users have within the platform.

| Role   | Permissions                                               |
| ------ | --------------------------------------------------------- |
| Owner  | Manage all users                                          |
| Admin  | Add/remove users, resend invites                          |
| Member | Access platform resources (no administrative permissions) |

Only `Owners` and `Admins` can access the Settings section.

### Managing users

#### Inviting new users

1. Go to Settings > Members.
2. Click Invite Member.
3. Enter the user’s email address and assign their role (Owner, Admin, or Member).
4. Click Send Invite – the user will receive an invite email.

#### Viewing and editing users

* In the Members tab, view each member’s invite date, role, and status (Active, Pending).
* To change a user’s role, select their name, modify their role, and save the changes.

{% hint style="info" %}
To **update** a user’s email address, you must remove them and send a new invitation with the correct email.=
{% endhint %}

### Frequently Asked Questions

#### Who can access the Settings section?

Only `Owners` and `Admins` can access the Settings section to manage users. Users can only manage other users who have lower-access levels.

#### What happens if an invitation is not accepted?

* Invitation links expire after 10 days.
* If expired, you can resend the invite from the Users tab.

#### Can I limit the number of users my team invites?

There is currently no limit on the number of users an Owner or Admin can invite.

#### Can I edit a user’s email address?

No, you must delete the user and send a new invitation with the correct email.